Advantages of electronic invoices

Paper invoices that we are used to using were easy to misplace because they are stored in different places — in a number of folders and files. Electronic invoices, unlike traditional ones, are always available in one place and you can find them with just a few clicks.

With the adoption of the law on electronic invoices, the process of creating, receiving, sending, but also monitoring payments and debits is significantly facilitated. You no longer have to enter invoices manually, print them daily and send them by mail, which means that from an economic point of view the use of electronic invoices has led to a reduction in costs, but also the time spent in creating and sending invoices to the desired address.
Easier archiving

You will no longer have to stack files and folders full of vast documentation on the shelves! Unifiedpost software solutions allow you to archive all outgoing and purchase invoices in one place, with the ability to easily view and track their status.

Time savings

Unlike traditional invoices, electronic invoices can be created in a shorter time and delivered to the customer through the selected channel and government platform SIstem E-faktura (hereinafter referred to as SEF) in a short period of time. Also, with eInvoices, there is a far less chance of stealing human errors, such as, for example, the wrong date of issue of an invoice or the wrong payment term. Reducing the number of errors directly affects the saving of time, because it is no longer spent on correcting.

Improved billing

Improved billing is a key aspect of a business that can be significantly optimized with software solutions such as those provided by Unifiedpost . The integration of these solutions enables the automatic incorporation of digital data on the due date and payment term directly into each invoice created through SEF or other related platforms. This useful tool allows accurate tracking of all invoices according to their due date, thus making it easier to manage money flows efficiently. Given the importance of timely payments for the financial stability of a company, this innovation encourages customers to settle their obligations on a regular basis, thereby reducing the risk of illiquidity and creating more favorable conditions for continuous operations. Such digital improvement of billing is one of the key factors for maintaining a healthy financial condition of the company and building a positive relationship with clients.

‍Automatic VAT calculation
It is expected that the adoption of the law on electronic invoices will bring with it increased efficiency of collection of receivables, but also VAT. Through SEF, for all inbound and outstanding invoices that coincide, VAT would be calculated automatically, which would further facilitate administrative tasks that have so far required more time and precision during calculation. Even in the case of VATcalculation, it would be less likely to have the error.

Guaranteed authenticity and integrity of invoices

By using electronic invoices, all entities in the state Electronic Invoice System are provided with authenticity (such as electronic signature) and integrity – all elements of the invoice are in digital format, which prevents the possibility of any modification. This means that once issued an invoice can only be modified by reversing, if accepted by the customer, or canceling, if not, and creating a new invoice, which allows full tracking of the invoice across all cycles.

Fitekin - a solution for receipt, approval process, search, posting and archiving of purchase invoices

Unibill - a solution for automatically sending invoices and documents through multiple digital channels

Unitout - solution for managing sales invoices

Unifiedpost software solutions - make your business easier, speed up processes, make them safer.

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If you have any further questions, you can always contact our support at 0117150758.

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